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Vehicle Maintenance

Fleet Services Vehicle Maintenance  

Schedule regular maintenance of your long-term, permanently-assigned, or contract college department-owned vehicle by calling 255-3247.  

Trip Reports

A trip report is required for each period of vehicle use. This form is obtained at the Fleet Office when picking up the vehicle. It indicates the fleet number and license number of the vehicle assigned plus the expected time of departure and return.  

The driver will record the following on the trip report:

  • odometer reading on departure from garage
  • odometer reading on return to the garage
  • day and time of return
  • any observations of repairs, adjustments or service to vehicle, such as a tire needing to be replaced
  • signature  

The trip report is returned at the same time as the vehicle. Feel free to write any comments or suggestions concerning the fleet service.  

To allow all possible time for servicing vehicles and to prevent any inconveniences:

  • Do not come for the vehicle until the scheduled departure time.
  • Return the vehicle on time.
  • Cancel the vehicle reservation 24 hours prior to departure without penalty. (Failure to do so may result in a $10 no-show fee.)  

Fueling the Fleet Vehicle

In the Ithaca area, obtain all fuel and maintenance services at the Fleet Garage. Voyager or other credit cards should only be used when outside the Ithaca area or in emergency situations.

  • Short-term Rentals: Vehicle gas tanks will be full when picked up and do not need to be returned with a full tank of gas.
  • Long-term Rental/Permanently Assigned Vehicles: Fuel must be obtained at the Fleet Garage when on campus. When off campus use the Voyager credit card.